Privacy policy / Note on data processing

Whether you are an EPSC member, working group member, interested party or even just a visitor to our website: We respect and protect your privacy. In accordance with article 13 of the EU General Data Protection Regulation (EU-GDPR), we inform you here about the way in which we collect, process and use your personal data.

In the following we give you an overview on the personal data we collect from you and what we are using it for. We will also inform you of your rights under the applicable data protection law and whom to contact if you have any further questions.

Who are we?

The European Process Safety Centre (EPSC) is an international not for profit network of major hazard operators, research institutions and related organisations dedicated to the development and promotion of process safety across industry.

Responsible controller as defined by EU-GDPR
European Process Safety Centre (EPSC)
Kunstlaan 56, 4C, 1000 Brussels, Belgium
Phone:                       +49 69 7564-381
E-Mail:                      
Association-No.:         0672.383.313
Chair of the Board:     Piet Knijff

Data processing

a)    What kind of personal data are processed?

We collect your personal data if you are an EPSC member, if you attend one of our Technical Meetings, working group meetings, have registered for the EPSC members only area on the EPSC website or have contacted us by telephone, e-mail or as part of a personal contact (e.g. at a trade fair or other event).

In detail the following types of data are processed:

  • Name, E-Mail address, telephone number
  • Postal address
  • Committee or working group memberships
  • Attended Technical Meetings, EPSC events and working group meetings
  • IT usage data (IP-address, visited websites, date and time of connection)

b)    Where does this data come from?

  • You yourself inform us about these data, when you register to the EPSC members only area on the website
  • If you are EPSC member: from your membership application
  • If you attend one of our Technical Meetings,  events or working group meetings
  • If you submit an entry for an event organized by us
  • If you have registered for our newsletter
  • In some cases we also receive your contact data from external cooperation partners or from publicly accessible directories
  • When you are using our internet services pseudonymised usage data associated with IP‑addresses are generated

c)    What do we use this data for and what is the legal basis for this?

Performance of a contract (Art. 6.1b of the EU-GDPR):

Usually you have a business relationship with us (EPSC membership or other contract) or data processing is necessary on your request to carry out pre-contractual actions, for example:

  • To collect your annual membership fee, if you are an EPSC member
  • For execution of contractual relationships

Due to legal requirements (Art. 6.1c of the EU-GDPR):

As an international non profit organization, we are subject to numerous tax and commercial law regulations. To comply with these regulations, we must process and store your data.

On the basis of your informed consent (Art. 6.1a of the EU-GDPR):

In some cases you have given us your informed consent to process your data, e.g. if you have registered for access to the EPSC members only area on the website or if you have given us your data to be included in a participants list for networking purposes.  You can revoke this consent at any time. This also applies to consents that you gave us before the EU-GDPR came into force, i.e. before 25th of May 2018.

To fulfill your wishes and to improve our offers based on a balance of interests (Art. 6.1f of the EU-GDPR):

  • For information on process safety, EPSC events or publications        
  • To ensure orderly operation and to optimize our services: We monitor the use of our services to ensure capacity utilization and IT security. This is done on the basis of IP addresses. We do not match IP addresses to your user account.

d)    How long do we store your data?

For the storage duration of your data different time limits apply:

  • Data having fiscal relevance are usually stored for 10 years
  • Data with commercial law relevance are usually stored for 6 years
  • Conference history: as long as you maintain your account to use our services or at least 10 years
  • Usage data such as connection history (pseudonymized over IP address): 1 year

Do we pass your data to third parties?

Within EPSC we use your data to inform you on process safety topics. We guarantee that we will always process your personal data in accordance with the provisions of the applicable data protection laws. You should be aware of the fact that you can object to the analysis or use of your personal data for these purposes at any time.

External service providers:

We are using a number of external service providers and also cloud service providers to help us to deliver our event services and IT services. These are for example DECHEMA e.V. with the content management system EGOTEC.  All of these service providers have been carefully selected by us and contractually committed to the careful observance of all relevant data protection regulations. At the same time, of course, we only pass on the minimum amount of data required to use these services.

Member lists and participants lists:

If you are an EPSC member, working group member or participant at EPSC meetings , other participants, EPSC members or members of your working group can view your contact details in order to get in touch with you personally. This corresponds to EPSC’s statutory purpose to promote the exchange of information and experience at all levels.

What other rights do you have?

a)    Rights of access, rectification, deletion and objection

In accordance with articles 14-17 of the EU-GDPR, we hereby inform you that you have the right to access, rectify, delete or restrict the processing of your data at any time.

b)    Right of withdrawal

Your right to withdraw a given consent at any time, without affecting the lawfulness of processing based on consent before the withdrawal.

c)    Right of withdrawal to the use of your data for direct marketing purposes

Based on a balance of interests, we may use your data for our marketing measures or direct advertising. You have the right to object at any time. The objection can be made informally by e-mail, fax or letter and should be addressed to our data protection officer if possible. The easiest way to cancel your subscription to our newsletter is to use the unsubscribe link provided in the newsletter.

d)    Right of appeal

Lodge a complaint with a competent supervisory authority is always possible.

Usage of Cookies

Cookies are small text files that are sent to your computer when you use our website. We use cookies exclusively to implement special user functions (so-called session cookies). In some cases, therefore, you may not be able to use our websites as intended without cookies. However, we do not use cookies to create user profiles.

Most Internet browsers are set to automatically accept cookies. However, you can deactivate the storage of cookies or set your browser so that it informs you as soon as cookies are sent. Use the help function of your internet browser to get further details.

Web analytics

We use the web analysis tool Webtrends to analyze and optimize our website and to eliminate errors and bottlenecks. When you visit our websites, so-called tracking pixels collect the following information, among other things:

  • Geographical localization, based on your IP address (e.g. Munich, Germany)
  • Type and version of your Internet browser (e.g. Internet Explorer 11.0)
  • Operating system used (e.g. Windows 7)

The information is transmitted through your browser and will be statistically evaluated by us. The data will not be connected to your user account.

Further information

You can always contact us for further questions or comments. The best way to contact us is by e‑mail at .

Privacy policy as pdf document

Version: May 22, 2018

EPSC Learning Sheet

The EPSC Learning Sheet is meant to stimulate discussion on important process safety topics at operational sites and to improve competency & awareness in a pleasant format. The latest topic is: Run Away in a storage tank.